Getting Used To Office 365 & Security

Modified on Mon, 23 Jan 2023 at 01:47 PM

Moving into the cloud brings significant security benefits for a business, however it also brings differences in the ways we work and these changes can be frustrating, below we've listed the major differences:

Challenge(s)	Solution & Benefit(s)
File storage moved from on-premise file server into SharePoint Online results in a different experience	File's hosted on a file server can be easily lost or mislaid due to lack of meta-data or tagging, by moving to SharePoint files are easily searchable and support; meta-data can be added to improve data searching and management as per this link. File servers do not provide version management hence additional files are often created and cause confusion, SharePoint Online allows a huge number of versions to be created and managed as per this link. Creating and editing documents in SharePoint Online is very different to files hosted on a file server, however this is actually a more modern and functional approach to file editing, an explanation is here.
Microsoft Teams can be a confusing new experience especially after using WhatsApp or Skype for a long period of time	Microsoft Team is the modern front end for your Microsoft based services and can be used to present apps, files, wiki's and much more to your end users, click here for an overview of Microsoft Teams. MS Teams used teams and channels to organises services for access by end users, see this guide for more info.
I can no longer use my personal device to access my work emails and data	It is commonplace for an organisation to protect it's systems and data which are used to provide services to it's own customers by ensuring only managed devices can be used. By ensuring only managed devices can be used to access corporate systems this greatly reduces risk of data theft, loss, fines and worse. A managed device is one that is centrally controlled by a system that ensures security like anti-virus, encryption, USB port security and more.